Administrative Officer, El Fasher
Closing date: Thursday, 6 March 2014
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ADMINISTRATIVE OFFICER, FS6
Department/ Office
AU/UN Hybrid Operation in Darfur
Duty Station
EL FASHER
Posting Period
19 February 2014-6 March 2014
Job Opening number
14-ADM-UNAMID-33331-F-EL FASHER (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The African Union/United Nations Hybrid Operation in Darfur (UNAMID) seeks to recruit an Administrative Officer for the El Fasher HQ. Under the overall supervision of the Senior Administrative Officer, the incumbent shall carry out the following functions:
Responsibilities
- Within delegated authority, the Administrative Officer will be responsible for the following duties:
- Human Resource Management
- Effectively coordinates actions relative to the administration of human resource activities, ensuring consistency in the application of UN rules and procedures.
- Provides information on conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
- Provides guidance and leadership to more junior staff.
- Budget and Finance
- Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
- Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of mission reports.
- Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
- Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
- Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
- Provides guidance and leadership to more junior staff.
- Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
- Reviews adequacy of departmental space requirements.
- Oversees the identification of office technology needs and maintenance of equipment, software and systems.
- May serve as member of the Local Committee on Contracts, Local Property Survey Board, Local Claims Review Board and/or the Board of Inquiries, as and when appointed by the Director of Mission Support (DMS) and approved by UN Headquarters New York.
- Assumes the role of liaison officer between the Administration and other components of the missions.
- Responsible for the Evacuation Plan with regard to mission civilian staff and their dependents living in the mission area.
- Advises on UN administrative and regulations and ascertain compliance.
- Provides guidance and leadership to more junior staff
Professionalism : Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school or equivalent diploma is required. Technical or vocational certificate in business or public administration, finance, human resources management, accounting or related area is a requirement.
Work Experience
At least ten years of progressively responsible experience in administration, finance, accounting, human resources management, audit, or related field, including experience at the managerial level. The minimum years of relevant experience is reduced to five years for candidates who possess a first level University degree.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in oral and written English is required, knowledge of Arabic is desirable.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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