Job: SUPPLY OFFICER, P4

Department/ Office: United Nations Interim Force in Lebanon

Duty Station: NAQOURA

Posting Period: 30 October 2013-14 November 2013

Job Opening number: 13-LOG-UNIFIL-31368-F-NAQOURA (M) United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

This position is located in the United Nations Interim Forces in Lebanon (UNIFIL). The Supply Officer will report to the Head of Supply Section.

Responsibilities

Within delegated authority, the Supply Officer will be responsible for the following duties:

• This job is primarily involved with contract management, furnishing all types of supplies, equipment, material, property, and certain services to the Peacekeeping Mission and receiving and inspecting supplies upon arrival at the mission. An incumbent at this level typically:
• Provides effective and timely planning, oversight, management and coordination of supply support operations;
• Integrates and monitors the implementation of supply support plans at the field mission;
• Liaises between field missions and Headquarters staff on field supply matters and coordinates day-to-day support of supply operations;
• Plans and coordinates supply support to new, sustaining, expanding, contracting and liquidating peacekeeping operations and other field missions;
• Manages a field supply operation;
• Negotiates with COE Unit for the provision of military goods and services;
• Undertakes detailed research and develops formal submissions/recommendations to senior management with respect to issues involving supply contract claims;
• Develops response to contractual and legal issues pertaining to claims management;
• Identifies and implements improved claims management processes and systems that directly affect all peacekeeping missions;
• Manages review of market research and best practices in contract development, identifies areas for improvement, trains staff and adapts such practices to United Nation's (UN) requirements;
• Develops, reviews, evaluates and upgrades policy and procedures for use by headquarters and field supply staff;
• Authorizes requirements for commercial procurement;
• Manages allocation and control of all equipment and stores received, stored and distributed by the mission;
• Supervises assigned staff;
• Will be responsible for managing Centralised Warehousing concept;
• Reduce inventories and plan on the Just-in-Time concept;
• May perform other related work as required.

Competencies

Professionalism

• Knowledge in developing supply contracts, plans, policies, procedures and programmes; Knowledge of UN financial rules and regulations;
• Ability to provide technical and procedural advice on a broad range of logistics-related issues;
• Ability to develop, maintain and supervise management control systems for materials, services and claims;
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication

• Speaks and writes clearly and effectively;
• listens to others, correctly interprets messages from others and responds appropriately;
• asks questions to clarify, and exhibits interest in having two-way communication;
• tailors language, tone, style and format to match audience;
• demonstrates openness in sharing information and keeping people informed.

Planning & Organizing

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Accountability

• Takes ownership of all responsibilities and honours commitments;
• delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules;
• supports subordinates, provides oversight and takes responsibility for delegated assignments;
• takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing Performance

• Delegates the appropriate responsibility, accountability and decision-making authority;
• Makes sure that roles, responsibilities and reporting lines are clear to each staff member;
• Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;
• Monitors progress against milestones and deadlines;
• Regularly discusses performance and provides feedback and coaching to staff;
• Encourages risk-taking and supports creativity and initiative;
• Actively supports the development and career aspirations of staff;
• Appraises performance fairly.

Education

• Advanced university degree (Master's degree or equivalent) in business administration, public administration, engineering, law or related field.
• A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• Must have a valid driving licence, to be able to attend meetings and do inspection in the AO.

Work Experience

• A minimum of seven years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area.

Languages

• Fluency in oral and written English is required. Knowledge of French and/or Arabic is desirable.

Assessment Method

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

More Info and Application