Department/ Office: United Nations Operation in Cote d'Ivoire
Duty Station: ABIDJAN
Posting Period: 8 October 2013-23 October 2013
Job Opening number: 13-LOG-ONUCI-31066-F-ABIDJAN (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This post is located in the Office of the Chief Integrated Support Services (CISS) of the United Nations Operation in Cote d'Ivoire. The incumbent will report to the Head of the ISS Planning Unit.
Responsibilities
Within delegated authority, the Logistics Assistant will be responsible for some or all of the following duties:
- Acts as the logistics coordinating link between logistics clients such as military, police or other substantive components at mission or sector/regional level, logistics teams, Integrated Support Services Sections and Units, the Regional Administrative Officer (RAO), the Chief Logistics Base(s), and JLOC at Mission HQ.
- Acts as a focal point in the preparation of the logistics plans and cost estimates.
- Aware of all logistics needs and equipment maintenance in each location in the mission and coordinates the re-supply/maintenance.
- Assists in the preparation of technical specifications for goods and services requested by customers, the raising of requisitions, and the maintenance of computerized procurement records.
- Operates a field storage facility; maintains control and accountability of all stored assets; supervises warehouse personnel.
- Plans for and supervises periodic physical inventories of expendable and non-expendable assets, and reports results.
- Oversees the accurate and timely maintenance of computerized inventory records
- Receives and analyzes transportation requirements, develops practicable methods to satisfy them and coordinates implementation.
- Conducts reconnaissance to identify suitable locations for working and living premises and provides sufficient information to procurement staff for subsequent rental action.
- Analyzes contingent owned equipment (COE) memorandums of understanding (MOUs) and determines reporting requirements; conducts verification inspections of COE, prepares reports and maintains the COE database.
- Receives, stores, controls and accounts for Petty Cash and Imprest Funds.
- Reviews and submits Damage and Discrepancy Reports and Vendor Performance Report through appropriate channels.
- Prepares training activities for subordinates to improve their technical competencies.
- Coordinates a training curriculum based on mission standards and requirements, conducts demonstrations, workshops and seminars on logistics operations.
- Manages a unit and supervises assigned staff.
- Performs other duties as required.
Competencies
Professionalism:
- Knowledge of logistics operations and/or related fields.
- Ability to analyse data.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary
- Uses time efficiently
Client Orientation:
- Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Education
High school diploma or equivalent. Technical or vocational certificate in logistics, transportation, supply management, business administration or related fields is a requirement.
Work Experience
At least 8 years of progressively responsible experience of practical field logistics operations.
Languages
Fluency in English and French (both oral and written) is required. Knowledge of another UN official language is an advantage
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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